Notice is given that an EGM of the Club will be held at the East Stand Long Room at Headingley Cricket Ground, St. Michael’s Lane, Leeds LS6 3BU on 28 September 2023 at 09:00 for the purpose of transacting the following business, of which the resolutions set out at points 2-4 below are being proposed as special resolutions and the resolution set out at point 5 as an ordinary resolution.
1.To receive apologies for absence.
2.To consider the following special resolution to amend the rules of the Club (“Rules”) to enable the appointment of directors of the Club outside of the annual general meeting process and in particular, but without limitation, to allow appointments to be filled as a result of casual vacancies:
THAT the Rules be amended as follows:
2.1 By inserting in Rule 18.1.3 the words “or a casual vacancy needs to be filled in accordance with Rule 19.15,”after the words “quorum required under Rule 20.2”.
2.2 By the addition of the following words at the end of the first sentence of Rule 18.2: “who shall serve on an annual basis but shall be eligible for re-election provided that they remain a Board member”.
2.3 By inserting the words “or resigns from the office of Chair mid-term” after “by resolution of the Board” in the final sentence of Rule 18.2.”
2.4 By inserting of a new final sentence in Rule 18.2 “If the Chair leaves office as Chair prior to the end of their term, the Board shall appoint another member of the Board as Chair for the remainder of the term and such person may be re-appointed at the first meeting of the Board held after the next following annual general meeting.”
2.5 By adding, at the end of Rule 19.15.2, of the following wording: “save that if the Board resolves that it would be desirable to appoint a candidate sooner than the following annual general meeting, the provisions of Rules 18.1.3.1 – 18.1.3.4 shall apply.”
3.To consider the following special resolution to amend the rules of the Club (“Rules”) to enable a longer period oftime for the annual general meeting of the Club to be held:
THAT the Rules be amended as follows:
In Rule 12.1.1, by deleting the word “March” and replacing it with the word “June”, and by deleting the words “(save in the case of 2022, when the Annual General Meeting shall be held by no later than 31 May 2022)”.
4.To consider the following special resolution to amend the rules of the Club (“Rules”) to enable attendance at boardand committee meetings to be reported on a financial year basis:
THAT the Rules be amended as follows:
In Rule 13.2.4, by deleting the words “since the date of the previous annual general meeting” and replacing with the words “in the previous financial year”.
5.Conditionally upon the resolution set out at point 2 above being passed with the required majority, to report onvoting results for the following resolution:
THAT Harry Chathli be appointed as an independent non-executive director of the Club with effect from the time of registration of the resolution set out at point 2 above under the Co-operative and Community Benefit Societies Act 2014.
6.Any other business.
Yours faithfully,
The Baroness Grey-Thompson, Interim Chair
The Yorkshire County Cricket Club Limited
NOTES:
1.1 – In accordance with the Rules, elections to the Board are by way of postal or online ballot only. All votes under the postal ballot must be placed by completion and submission through https://survey.alchemer.eu/s3/90611791/EGM-Online-Voting-September-2023 or delivered on the prescribed voting form to Yorkshire County Cricket Club, Headingley Cricket Ground, St Michael’s Lane, Leeds LS6 3BU, by 9.00 am on Tuesday 26 September 2023.
1.2 – With regard to the meeting, a member may appoint another person as proxy to exercise all or any of their rights to attend, speak and vote at the meeting (other than in relation to item 5 above, in relation to which voting is only permitted by post or electronically in advance of the EGM, in accordance with the Rules). A proxy must be a member of the Club entitled to attend and vote at a general meeting. The appointment of a proxy will not preclude a member from attending and voting in person at the meeting.
1.3 – To be effective, any voting form and proxy form must be completed, signed (unless being submitted online) and sent:
1.3.1 – online via completion and submission through https://survey.alchemer.eu/s3/90611791/EGM-Online-Voting-September-2023 ; or
1.3.2 – by post to The Yorkshire County Cricket Club, Headingley Cricket Ground, St. Michael’s Lane, Leeds, LS6 3BU marked for the attention of the Club Secretary; or
1.3.3 – during normal business hours/between the hours of 9.30 am and 5.30 pm on any weekday (Saturdays, Sundays and bank or public holidays in England excepted) by hand to The Yorkshire County Cricket Club, Headingley Cricket Ground, St. Michael’s Lane, Leeds, LS6 3BU marked for the attention of the Club Secretary;
in each case so as to be received not later than 09:00 on Tuesday 26 September 2023 or, if the meeting is adjourned, not less than 48 hours before the time appointed for holding any adjourned meeting.
1.4 Proxy forms and voting forms may be sent by electronic means only via the online voting system referred to at note 1.3.1 above. Any proxy forms or voting forms sent to any electronic address will not be validly received by the Club.
Associated documents
Harry Chathli – Board Candidate
